SCANAPP HOW TO

Invoices

Review GM invoices, receipt statuses, and related reports in ScanApp.

  1. Open Invoices

    On the ScanApp website, click the Invoices menu.

  2. Review the invoice list

    The latest GM invoice received by ScanApp is shown first.

  3. Sort and review statuses

    Invoices can be sorted by date and/or Invoice Header / Line-item status. The statuses mean:

    Invoice header

    • Open: The invoice has one or more lines that have not been received in ScanApp.
    • Closed: All lines are closed, with no open lines for receipt.

    Line items

    • Open: The line item has not been received in ScanApp.
    • Closed: The line item has been received in ScanApp.
    • Manually Closed: The line item has not been received in ScanApp, but has been manually closed, usually as part of reconciliation.
    • Automatically Closed: Some line items, such as credits or core returns, do not require receiving.
    • Short Shipped: A flag management can use to track short-shipped parts for further review.

  4. View invoice details

    Click View to see an individual invoice’s header and line-item details.

  5. Add notes and reminders

    Notes and reminders can be added at either the invoice header level or the line-item level.

  6. Export the Power Invoice Report

    From the Invoice menu, click Power Invoice Report for details on all invoices and related receipts. To export data directly, select a period of 30 days or less. For periods greater than 30 days, the report is emailed directly to the logged-in user because of the data size.

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