SCANAPP HOW TO

LPO Management

Review LPO receipts, issue parts, maintain details, and export reports.

  1. Open the LPO screen

    Select LPO from the left-hand menu. Review each line’s part number, part description, shipment number, work order, VINL6, receipt date, received quantity, issued quantity, remaining quantity, and status.

    VINL6 identifies the last six digits of the vehicle’s VIN.

    Part #, Shipment #, and VINL6 link directly to Parts Workbench Plus for further parts inventory analysis. Click the relevant number to dig deeper without copying and pasting it or writing it down.

    You must be signed in to Parts Workbench Plus to use these links. If you are not signed in, clicking a link prompts you to log in.

    ScanApp LPO Management screen showing report buttons, grouping, search, filters, part and shipment links, VINL6, quantities, status, and line actions.
    LPO Management screen. Open full-size image

  2. Find the LPO

    Use Search and Filter to find the records you need. The screen can be grouped by LPO Status or VINL6.

    To switch between received and issued LPOs, open Filter using the funnel icon. In the Status dropdown, choose Received, Issued, or All, then click Apply filters. Use Received from and Received to to set the receipt date range. Select Reset to reset the filters.

    LPO Filters showing Received from, Received to, Status options Received, Issued and All, Reset, and Apply filters.
    Choose the LPO status and apply the filters. Open full-size image

  3. Work with LPO

    Click the three-dot menu at the right of any LPO line to view its details, issue parts, update VINL6, edit the quantity, or add a note. Each action is explained below.

    Three-dot LPO line menu showing View, Issue, Update VINL6, Edit Quantity, and Add Note.
    Open the three-dot menu for the LPO line you want to work with. Open full-size image

  4. View the LPO receipt and quantities

    Select View. The View LPO window shows the scan code, part number and description, shipment number, VINL6, receipt date and time, work order, last issued date, and notes.

    The LPO Quantity section shows Received Quantity, Issued Quantity, Remaining Quantity, and Status. Close the window using the X when finished.

    View LPO showing receipt details, VINL6, work order, notes, quantities, and status.
    View LPO brings receipt information and quantity details together. Open full-size image

  5. Issue the LPO

    Open the line’s three-dot menu and select Issue. Check the Remaining quantity before issue, then enter the required Quantity. Enter a Work Order # if needed; this field is optional.

    Click Confirm to record the issue, or Cancel to leave without confirming. Review the line’s issued quantity, remaining quantity, and status afterward.

    The status remains Received while the remaining quantity is greater than zero. When the remaining quantity reaches zero, the status changes to Issued.

    Issue LPO showing required Quantity, optional Work Order number, and Confirm.
    Enter the quantity to issue and an optional work order number, then confirm. Open full-size image

  6. Update LPO VINL6

    To correct the vehicle identifier, open the line’s three-dot menu and select Update VINL6. Enter the VINL6 value, then click Update VINL6. Use Cancel to leave without updating.

    Update VINL6 window with VINL6 field and Update VINL6 button.
    Update the last six VIN digits for the LPO line. Open full-size image

  7. Edit the LPO quantity

    Open the line’s three-dot menu and select Edit Quantity. Enter the required Quantity, then click Submit. Use Cancel to leave without submitting.

    Edit Quantity window with required Quantity and Submit button.
    Use Edit Quantity to correct the quantity on an LPO line. Open full-size image

  8. Add a note to the LPO

    Open the line’s three-dot menu and select Add Note. Enter your text in the Note field, then click Add Note. Notes can be reviewed in View LPO and in the Power LPO Report.

    Add Note window with Note field and Add Note button.
    Enter the note and select Add Note to save it. Open full-size image

  9. Manual LPO Receipt

    Use Manual LPO Receipt for LPOs that do not have a scannable barcode.

    Manual LPO Receipt button
    • On the LPO Management screen, click Manual LPO Receipt.
    • Leave PDC set to DS.
    • Enter the GM Shipment Number, VINL6, Part Number, and Quantity.
    • Click Submit.
    Manual LPO Receipt showing PDC set to DS, GM Shipment Number, VINL6, Part Number, Quantity, and Submit.
    Manual LPO Receipt. Open full-size image

  10. Reports

    Power LPO Shipped Report

    Power LPO Shipped Report button

    The Power LPO Shipped Report exports shipped but not received LPOs to Excel. Use the report to review LPO shipments that are in transit to the dealership and not matched to a receipt scan.

    The report includes shipping and order references, part and quantity information, Date Shipped, DSS (Days Since Shipped), and Bin Location. The DMS Order column contains the LPO’s VINL6. Review the report’s date heading and shipment dates when checking its coverage.

    To run the report, select Power LPO Shipped Report from the ScanApp LPO Management screen.

    Power LPO Report

    Power LPO Report button

    The Power LPO Report exports all data from the current set filters for the records you want to review to Excel. The report contains Part number, Part name, Shipment Number, VINL6, Quantity Values, Status (Received or Issued), Work Order and Note.

    To run the report, select Power LPO Report from the ScanApp LPO Management screen.

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LPO screenshot