SEE WHAT'S OPEN. CONTROL YOUR INVOICES.

ScanApp brings invoice amounts, shipment details and received quantities into one place so Parts and Accounting can review outstanding items and invoice status.

Review. Reconcile. Resolve. Account.

EVERY INVOICE.
DOWN TO THE LINE.

OPENSee outstanding line items
CLOSEDSee completed invoice amounts

Review quantities, line statuses and the accounting journal alongside the invoice.

The ScanApp Invoicing Solution

Follow invoice activity from the overview to individual line items, with the detail needed to investigate exceptions.

REVIEW

See invoice number, date, open amount, closed amount, net amount and status in the Invoices overview.

COMPARE

ScanApp matches receipts to invoice line items. Open an invoice to compare ordered, shipped and received quantities, including short or over quantities.

RESOLVE

Review open lines. The Adjust Line Status control offers Manually Closed and Short shipped options.

FOLLOW UP

Set reminder dates for an invoice or an individual invoice item, and add a note to the invoice.

ACCOUNT

Review the invoice's Accounting Journal and access the Accounting Journal Summary from the invoice overview.

Focus on the items that need attention

  • Open and closed amounts are visible for each invoice, including invoices with a mix of open and closed lines.
  • A numeric invoice status shows the number of open line items; closed invoices display C.
  • Invoice detail separates Open Items, Closed Items, Manually Closed Items, Automatically Closed Items and Short Shipped Items.
  • Line detail includes control number, order type, part name and number, shipment number, net amount and DSS.
  • The walkthrough shows a shipping charge as an automatically closed line.
  • Invoice and line-item reminders provide a date for follow-up; Add Note keeps reference information with the invoice.
FROM INVOICE TOTALS
TO LINE-ITEM DETAIL.

See the outstanding amount, then drill into the quantities and statuses behind it.

Find the right invoices. Review the right detail.

Filter the overview

Use Invoice Date From and To, Days Since Shipped, Invoice Status, Line Item Status and Status Date Type with date ranges. Use Days Since Shipped to focus on aging items awaiting receipt. Apply filters, reset them or search the list.

Track line status

Review open lines and distinguish manual closure, automatic closure and short-shipped items in the invoice summaries.

Access reports

Power Invoice Report uses the filters applied in Invoices. Accounting Journal Summary brings journal entries together for the invoices in the current view. A download control is also available.

PARTS AND ACCOUNTING, WITH THE SAME INVOICE DETAIL

Parts

Compare invoice lines with shipment and receipt quantities, review short or over quantities and follow up on outstanding items.

Accounting

Review invoice gross, discount and net amounts alongside the Accounting Journal, with account numbers, descriptions and totals.

ACCOUNTING VISIBILITY

The example journal includes Inventory Stock, Discount All, HST, Freight and Accounts Payable. The Accounting Journal Summary control is available from the invoice list.

Bring invoice exceptions into view.

Give Parts and Accounting a shared view of invoice amounts, outstanding lines and the details behind them.

SEE IT IN ACTION

CONNECTED RECEIVING DETAIL

The walkthrough moves from Review Scans and Verified Scans to Invoices. Invoice detail shows ordered, shipped and received quantities together.

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