KNOW WHAT'S COMING. CONTROL WHAT YOU RECEIVE.

ScanApp combines DMS purchase-order data, OEM shipment data and the parts physically received to validate inbound inventory as it arrives.

Scan. Validate. Resolve. Verify. Every receipt. Every time.

Parts employee receiving inventory

The ScanApp Receiving Solution

Know what was shipped, validate what physically arrived and resolve discrepancies before inventory is updated.

SHIPPED

Power Shipped shows what the OEM says is on the way and matches shipment information to dealership purchase orders before receiving begins.

SCAN

Scan parts as they arrive. ScanApp compares the physical receipt against purchase-order and OEM shipment data in real time.

REVIEW

Review receiving results, identify discrepancies and adjust quantities when necessary before the receipt is approved.

VERIFY

Select completed receipts and verify the final quantities. Verified Scans creates a controlled checkpoint before the DMS is updated.

RECEIPT

Power Receipt provides the daily exception view. Quorum purchase orders update automatically; PBS and Reynolds customers currently complete the final PO receipt manually.

Manage receiving by exception

  • Power Shipped matches OEM shipment data to dealership purchase orders and shows expected inbound inventory.
  • Part numbers, shipped quantities and DMS quantities are compared before receiving begins.
  • Supersessions, part issues and quantity issues are surfaced for review.
  • Physical receipt activity is captured in real time as parts are scanned.
  • Users can adjust quantities when the physical receipt does not match the expected receipt.
  • Receipt statuses include Received as Ordered, Short Shipped, Over Shipped, Shipped Without Order and Manually Assigned.
  • Completed receipts are verified before they move to the final receipt stage.
  • Power Receipt shows the status of daily receipts and highlights the exceptions that require attention.
DON'T REVIEW EVERY RECEIPT.
REVIEW THE EXCEPTIONS.

ScanApp does the comparison work so managers can focus on the transactions that actually need attention.

Key Benefits

Know what's inbound
Reduce receiving time
Control receipt exceptions
Reduce in-transit loss
Prevent quantity errors
Improve inventory accuracy

FROM SHIPMENT TO INVENTORY

Parts Department

Parts

See what is coming, scan what arrives and resolve discrepancies before inventory is updated.

Service Department

Service

Parts become available sooner because receiving issues are identified and resolved during the receiving process.

Management

Management

Use Power Receipt as a daily exception report instead of manually reconciling every receipt.

Validate before inventory changes.

ScanApp creates a controlled receiving process between what the OEM shipped, what physically arrived and what is ultimately receipted into the DMS.

SEE IT IN ACTION

DMS RECEIPT

Quorum
Verified receipts automatically update the corresponding purchase orders.

PBS & Reynolds & Reynolds
ScanApp validates and reconciles the receipt; final PO receipt entry is currently completed manually in the DMS.

Learn more about dealership parts control

Dealership Parts Receiving

Why receiving is reconciliation—not simply barcode scanning.

Invoice Reconciliation

Connect OEM invoices to shipment and physical receipt activity.

GM LPO Tracking

Track GM LPOs by VIN from shipment through receipt and issue.